Multiple Distribution Centre Inventory Counts Managed by Third Parties
Case Study
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Customer
Government of a German State
Sector
Historical
The government of a state authority based in Munich with around 1,700 employees from over 25 scientific disciplines, required the support of RGIS. It coordinates for the State Ministries advising and supervising 34 subordinate state authorities and awards grants for private and public projects amounting to over 500 million euros annually.
THE CHALLENGE
The government of a German state needed a solution to accurately count assets within a canteen to enable a tender to find a new tenant.
The government of a German state required RGIS to provide the following:
- An accurate full list of all items in the kitchen and restaurant
- Inventory to be completed in a short time-frame to enable a tender to be released
- Reporting in a format that could be used within the tender documents to show the assets associated to the canteen
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Why RGIS?
The government of a German state needed a solution to accurately count assets within a canteen to enable a tender to find a new tenant.
Our Solutions
The government of a German state partnered with RGIS to complete the fixed asset count tender project, and RGIS provided the following:
Scheduled a team of one RGIS supervisor and one RGIS experienced auditor for three days
The catering supplier provided RGIS catalogues online and offline
The RGIS team were equipped with these catalogues and recorded all items with the correct designation in an Excel file
Reporting was sub-divided according to relevant room locations
Results
The government of a German state found by outsourcing the fixed asset count tender project to RGIS the following results were achieved:
All assets were accurately counted, verified and location recorded
Any variances identified were reported back to the customer
With the RGIS asset list, the customer was able to carry out the tender quickly and accurately
The customer found a tenant at short notice who was able to carry out the handover based on the asset list provided
Conclusion
By partnering with RGIS to complete a fixed asset count for the canteen, the government of the German state obtained a complete, accurate, and location-based asset register within a short timeframe. RGIS’s structured approach and clear reporting provided the reliable documentation required to support the tender process. As a result, the customer was able to release the tender promptly, secure a new tenant quickly, and complete a smooth handover based on verified asset data.
